12571 - Program Assistant

Employment & Entrepreneurship - WorkBC (Internal) · Richmond, British Columbia
Department Employment & Entrepreneurship - WorkBC (Internal)
Employment Type Full-Time
Minimum Experience Entry-level

Summary:


The Program Assistant provides general office upkeep and operational support to ensure smooth day-to-day operations of the WorkBC Employment Services.


Reports to: Centre Manager 


Key Duties & Responsibilities:


Administrative 


  • Receives and distributes incoming mails, including newspapers, magazines and packages 
  • Delivers out-going letters/packages to post office
  • Places orders and stocks office and program supplies 
  • Creates and maintains records of inventory for equipment, digital devices, furniture and program and office supplies 
  • Creates and maintains a tracking system for the assignment of equipment, digital devices, and office keys 
  • Creates and maintains a tracking system for support items distributed to clients 
  • Compiles leave of absence of staff and provides monthly record
  • Creates and maintains digital and physical filing systems
  • Maintains subscription accounts
  • Maintains the neatness of office premises, including common areas and storage spaces 
  • Tracks and compiles reports such as staff training, client satisfaction, first aider list
  • Takes minutes at meetings and disseminates to participants
  • Assists with the logistics for meetings, events (e.g. centre visits, open house, job fairs) 


Finance 


  • Processes accounts payable and accounts receivable duties 
  • Creates and tracks Purchase Orders and follows through on agency’s purchasing approval procedures 
  • Liaises with various vendors to submit orders and receive materials
  • Creates orders in WorkBC ICM system and follows direction for WorkBC financial controls and record-keeping
  • Reconciles the financial support items with the documents on ICM system, and resolves issues with team members
  • Liaises with agency’s Finance personnel to answer routine questions and resolve issues affecting payments/receipts
  • Monitors accounts receivable and assists with collection activities as necessary
  • Performs monthly, quarterly, and annual accounting activities, including reconciliations of bank and credit card accounts
  • Assists with the monthly/quarterly forecasts 
  • Other related duties as assigned by the Centre Manager 


Education, Training & Experience:


  • Post-secondary education in business or social sciences
  • Diploma/Certificate in office management or equivalent education/experience in office administration
  • Experience in Paramount Workplace software
  • Knowledge of administrative and accounting practices
  • Experience working in a multilingual and intercultural workplace


Job Skills & Abilities:


  • Excellent written and oral communication skills
  • Additional languages are considered an asset
  • Excellent interpersonal skills
  • Excellent technical skills in MS Office and web-based applications
  • Excellent accounting skills
  • Excellent organizational and time management skills
  • Excellent attention to detail 
  • Excellent record management skills with clear understanding of data security and confidentiality
  • Ability to work independently and as a part of a team


Other Requirements:


  • Criminal Record Check Required
  • Ability to work shifts during office hours (8am – 6pm)

 

 

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Swx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.


At S.U.C.C.E.S.S., we take care of our communities and our people!

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

  • paid time off ‘monthly wellness days’ (up to 12 days per year)
  • additional agency holidays (3 additional statutory holidays)
  • 2 weeks annual vacation (starting) and up to 5 weeks (maximum)
  • company-funded pension (GRRSP)
  • extended health & dental plan
  • employee & family assistance programs
  • access to wellness programs (such as subscription to Headspace) , and more


Interested candidates please apply online by 11:59pm September 29, 2022.

While we appreciate all applications, only those selected for an interview will be contacted.

 

 

Thank You

Your application was submitted successfully.

  • Location
    Richmond, British Columbia
  • Department
    Employment & Entrepreneurship - WorkBC (Internal)
  • Employment Type
    Full-Time
  • Minimum Experience
    Entry-level